Company-record metadata
Keep record type, issue and expiry dates, status, risk and follow-up metadata organised without storing the underlying document.
South African business deadline monitoring
Know what's due. Before it's overdue.
Deadline Monitor helps businesses keep company-record metadata, renewal and expiry dates, recurring operational tasks, reminders, follow-ups and responsible contacts in view.
Initial onboarding may be limited while Deadline Monitor completes its controlled rollout.
Record metadata and renewal datesRecurring operational workVersion 1 does not store underlying confidential documents
What you can monitor
One view of important dates and work
- Company-record metadata
- Renewal and expiry dates
- Recurring operational tasks
- Reminders and follow-ups
- Responsible contacts
- Audit history and reports
Illustrative capabilities only. No client account or operational data is shown on this public page.
Important dates are easy to miss when records and follow-ups are spread across different places.
Deadline Monitor brings approved metadata, renewal dates, assigned responsibility, recurring work and change history into an operational view—without storing clients' underlying confidential documents in Version 1.
Features
Records and operational work, clearly monitored.
Renewals and expiry dates
See upcoming dates, responsible contacts and follow-up actions in one operational view.
Recurring operational tasks
Plan repeat work and track its schedule, owner, status and completion history.
Reminders and follow-ups
Organise reminder dates and follow-up activity. Reminder delivery is not guaranteed; keep independent controls for critical deadlines.
Responsibility and auditability
Record responsible contacts and retain a useful history of operational changes and actions.
Reporting
Review calendars, summaries and histories to support day-to-day operational oversight.
Record Folders
Organise monitored records the way your business works.
Folders and nested subfolders organise monitored records, approved metadata, categories and related operational information. Version 1 does not store the underlying confidential company documents.
Organisation and authorities
Group monitored company records and approved metadata by authority or record category.
Branches and business areas
Use folders and nested subfolders to organise information around the way an organisation works.
Related operational information
Keep record metadata, important dates, responsibility and related follow-up information organised together.
How it works
A clear workflow from record to follow-up
- 01
Register
Add approved record and work metadata.
- 02
Assign
Set responsibility, due dates, priorities and schedules.
- 03
Monitor
See upcoming, overdue, blocked and awaiting-confirmation items.
- 04
Act
Complete work, confirm renewals and note brief evidence.
- 05
Report
Review calendars, histories and monitoring summaries.
Who It Is For
For South African businesses
Designed for businesses managing company records, recurring renewals, operational deadlines and follow-up responsibilities.
Construction
COIDA, insurance, tenders, vehicles and supplier records.
Transport and fleet
Vehicle licences, permits, insurance and service schedules.
Property
Leases, insurance, municipal records and supplier contracts.
Professional services
Professional registrations, contracts, CIPC and tax records.
Plans & Pricing
Choose the level of monitoring that fits your business.
Select a plan based on your active monitored-record volume, number of users and level of monitoring support required.
Starter
R399 / month
R500 once-off setup
- Record allowance
- Up to 25 active records
- User allowance
- 1 authorised user
- Monitoring dashboard
- Record folders and nested subfolders
- Expiry-date monitoring
- Monthly reminder review
Standard
R799 / month
R1,000 once-off setup
- Record allowance
- Up to 75 active records
- User allowance
- Up to 4 authorised users
- Everything in Starter
- Reviewed reminder emails
- Monthly monitoring report
- Notification history
Managed
R1,499 / month
R2,000 once-off setup
- Record allowance
- Up to 150 active records
- User allowance
- Up to 12 authorised users
- Everything in Standard
- Active follow-up
- Monthly reporting
- Quarterly monitoring review
- Higher-touch monitoring support
Custom
From R2,500 / month
Setup quoted separately
- Record allowance
- More than 150 active monitored records
- User allowance
- User allocation based on requirements
- Multiple branches or operating entities
- Custom record categories and folder structures
- Active monitoring and follow-up
- Custom escalation arrangements
- Quarterly service reviews
- Custom reporting requirements
- Bulk onboarding options
- Integrations considered and quoted separately
Prices shown are indicative and subject to final service terms. Fees exclude VAT where applicable.
Get Started
Ready to take control of your important business dates?
Keep important company records organised, monitored and followed up before they become urgent.
Version 1 does not require confidential document uploads.
Already a client?
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